Director of Department Affairs

Director of Department Affairs

Requirements

• Bachelor’s degree in a related field
• A combination of five years’ experience including supervisory experience in an administrative or operations role, preferably in a higher education environment
• Capacity to work independently without substantial guidance
• High standards, professional demeanor, professional communication skills, and the ability to compose accurate and timely correspondence
• Ability to work independently and as part of a team, to organize, prioritize, and report on competing projects
• Proven effectiveness in cross-disciplinary collaboration both inside (in other units and functions) and outside the organization

Responsibilities

• Direct, manage, and supervise all administrative operations for Department of Psychology Business Office, including payroll, human resources, employment recruitment, purchasing, account reconciliation, reporting, and inventory management
• Organize and lead weekly staff meetings and serve as project manager initiatives, identifying and assigning tasks, tracking progress, and ensuring deliverables are met in a timely and successful manner
• Serve as secondary supervisor for other staff members and designated backup for staff members as needed
• Advise Department Chair on personnel management and Human-Resources-related matters
• Coordinate and provide oversight and analysis of, and strategic advice pertaining to, faculty recruitment, reviews, research leaves, promotion, service, and teaching
• Attend faculty and Executive Committee meetings and advise participants on financial, administrative, curriculum, and faculty-related matters
• Coordinate with College of Liberal Arts Dean’s Office, Human Resources team, Research Support Office, Course Management Services team, the Provost’s Office, and other relevant campus units to address and resolve faculty-related concerns as needed
• Support the extramurally funded research mission of the department including management of pre and post award specialists
• Maintain ongoing contact with department faculty with sponsored research grants, department staff, OSP and accounting staff to ensure quality, implementation and completion of grant-related contractual work
• Make policy recommendations and develop reports, briefs, presentations, and other materials to help advance policy goals
• Participate in and conduct as needed internal and relevant external meetings, committees, and related function
• Strategic planning in conjunction with leadership to grow the program and align with the university strategic plan
• In coordination with Academic Program Coordinator and Graduate Program Administrator, provide oversight and analysis of, and strategic advice pertaining to curriculum planning and graduate student support
• Attend departmental course scheduling meetings and advise participants on such matters accordingly
• Coordinate with College of Liberal Arts Course Management Services team, Dean’s Office, and other relevant campus units to address and resolve curriculum-related concerns as needed
• Other related functions as assigned

Preferred Qualifications

• Master’s degree or higher in a related field
• More than five years of experience in an administrative or operations role
• Experience and familiarity with The University of Texas at Austin, its policies, procedures, and systems
• Experience working in a collaborative academic environment with faculty, staff, and other stakeholders in higher education