Department Support Admin – Support III – Administrative Support

Department Support Admin – Support III – Administrative Support

Requirements

• Bachelor’s degree.
• OR Associate’s degree and 2+ years of Administrative Assistant or related work experience.
• OR High School Diploma or equivalent and 4+ years of Administrative Assistant or related work experience.
• Knowledge of Outlook, Teams, Word, Excel & PowerPoint are key.

Responsibilities

• Manages calendar and appointments, resolves scheduling conflicts coordinating with attendees
• Creates travel plans and itineraries, chooses travel accommodations within budgetary constraint
• Include obtaining foreign visas and other travel document requirements.
• Organizes and coordinates internal and external meetings; manages detailed logistics as necessary
• Organizes team events or luncheons including budgeting, vendor selection, and vendor management
• Works closely with the Executive Assistant on a day-to-day basis
• Coordinates activities between departments and outside parties
• Manages expense reporting process for the executive and leadership team members
• Manages and maintains executive level contacts inside and outside of company
• Responds to inquiries from company executives, internal stakeholders, and external contacts
• Generally, works on problems of diverse scope and complexity
• Develops processes to prioritize activities, proactively initiate tasks, and oversee items to completion
• Operates with little oversight to perform required responsibilities
• Anticipates the needs of the Director and department and acts to carry out day-to-day tasks, and on routine issues

Preferred Qualifications

No preferred qualifications provided.