Department Manager

Department Manager

Requirements

• Bachelor’s degree and five years of related staff or organizational management experience.
• Supervisory experience and ability to foster and maintain a positive team-oriented environment.
• Demonstrated self-starter with excellent written and verbal communication skills.
• Ability to work effectively both independently and with minimal supervision in a high-volume office.
• Ability to think strategically, creatively, and collaboratively.
• Demonstrated ability to work well under pressure and effectively manage details of several concurrent projects.
• Professional demeanor and ability to maintain confidentiality.
• Understanding of and commitment to higher education.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Manage the day-to-day administrative processes, personnel management, technical services, and maintain ongoing reports for BSC leadership.
• Oversee the human resource function staff and coordinate efforts with College of Liberal Arts Human Resources team and with Central HR as needed to address and resolve personnel issues.
• Review internal processes to ensure compliance with university, state, and federal procedures and laws.
• In coordination with Black Studies’ senior leadership, set unit policies and procedures.
• Oversee Senior Administrative Associate(s) in serving as point of contact for facilities issues and repairs to the Gordon-White Building (GWB).
• Advise Black Studies’ senior leadership concerning and oversee office and office key assignments in Black Studies spaces in GWB and Bellmont Hall.
• Supervise Senior Administrative Associate(s) in coordination of office moves and the move-in process for incoming faculty and staff, and in submission of work orders, including service, construction, moving, surplus, and event requests.
• Manage AADS’s Faculty Affairs including compensation, governance, faculty/instructors recruitment and separation, process leaves, maintain faculty records, coordinate reviews and promotion process, and coordinate support efforts with International Student and Scholar Services (ISSS) and Texas Global.
• Serve as primary supervisor for AADS’s Financial Analyst, Senior Administrative Associate(s), BSC Admin Manager, Graduate Coordinator, Communications Manager, and other staff members as assigned.
• Provide financial oversight and analysis of, and strategic advice pertaining to, operational, endowment, and other budgets within the Black Studies collective.

Preferred Qualifications

• More than five years of experience in higher education administrative management.
• Experience with UT systems, including Workday, DEFINE, FRMS, and UT-RMS.
• Familiarity with UT policies and procedures.
• Experience with Smartsheet, DocuSign, Adobe, Microsoft Office suite, Interfolio, Tableau, and other related external systems.
• Project management experience, including planning, creating, and monitoring budgets.