Department Administrator/Program Manager

Department Administrator/Program Manager

Requirements

• Associate degree or 2-3 years of office administration experience
• Strong administrative and organizational skills with keen attention to detail
• Ability to take initiative and work autonomously
• Proficiency in Microsoft Office and Adobe software
• Excellent written and verbal communication skills
• Ability to handle confidential matters appropriately

Responsibilities

• Maintain course schedules in Coursedog and AIM, assign offices, and manage department space and key assignments
• Support faculty and staff hiring, coordinate candidate interviews, manage rank & status materials, and handle faculty ballots
• Maintain faculty portfolios, organize stewardship interviews, and manage faculty communications and surveys
• Oversee office operations, supervise student secretaries, manage purchases, update the website, and handle department records and facilities
• Support learning management systems, supervise student workers, manage add codes and grade changes, and maintain learning outcomes
• Administer the Major Field Test and handle textbook and challenge exam processes
• Coordinate adjunct hiring, communication, and evening/independent study courses

Preferred Qualifications

• Bachelor’s degree or 5 years of office administration experience
• Knowledge of BYU systems (e.g., Coursedog, AIM, and Workday—preferred)
• Experience with academic software (e.g. LaTeX) (preferred)