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Data Strategy & Operations Executive Support Specialist 1
| Company | Oregon State Government |
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| Location | Salem, OR, USA |
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| Salary | $3705 – $5066 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Junior, Mid Level |
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Requirements
- Three years of clerical/secretarial experience which included one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
- Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
Responsibilities
- Provide general secretarial assistance, including managing calendars, scheduling meetings, and coordinating appointments.
- Assist in gathering information, reports, and research.
- Perform data entry tasks, process and store confidential information.
- Act as a liaison between executives and internal/external parties.
- Respond to questions, inquiries, and other communication via email, phone, and mail.
- Ensures prompt follow-up on action items, decisions, or inquiries raised during meetings, tracking responses and making sure deadlines are met.
Preferred Qualifications
- Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
- Extensive personal computer skills, including skills using Microsoft (MS) Outlook, Word, Excel, PowerPoint, Edge, SharePoint, and Teams.
- Excellent verbal and written communication skills with the ability to communicate at all organizational levels with application of proper grammar, punctuation, spelling, and sentence structure.
- Demonstrated ability to work on multiple tasks simultaneously, sometimes within short time frames to handle rapidly changing priorities and deadlines.
- Demonstrated ability to monitor multiple communication streams at once including email, instant message, phone and virtual work technologies (remote meetings, calls, etc.).
- Experience using Agile or hybrid project management approaches.
- Demonstrated ability to work collaboratively and foster collaboration amongst team members at all levels.
- Experience working in a cross-functional role with many partners, priorities, and active streams of work.
- Demonstrated skill to use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
