Coordinator - Hospitality

Coordinator – Hospitality

Bachelor’s degree required
1 to 2 years of relevant experience planning and executing high-level corporate events and hospitality experiences, experience with an agency a plus
Experience working with a variety of vendor types: hotel, transportation, catering, production, etc.
Experience supporting day-to-day relationships with clients, agencies, and vendors

Support the day-to-day management of key clients’ hosting initiatives including strategy development, providing end-to-end hospitality solutions and event management
Build and maintain positive client relationships
Interact with clients and all appropriate agencies/properties to support hospitality and event initiatives
Develop ideas for engaging event branding, gifting activations, on-site experiences and interactive moments for guests
Maintain tracking tools and on-site materials: rooming lists, confirmation documents, food and beverage schedule, transportation manifest, etc.
Stay up to date on the latest event trends and hosting opportunities, providing the hospitality team with monthly updates
Support the client-vendor relationships and coordinate necessary deliverables on behalf of client
Support the creation of event briefs, recaps, event itineraries and staff plans
Prepare for client status calls including scheduling and preparing agendas or status documents
Provide on-site support of hospitality events
Provide budget management support including building and reconcile of budgets, along with providing client budget updates along each step of the process
Understand the businesses and industries of our clients and focus on creating the best opportunities for the brand and our business
All other duties as assigned

Comprehends and respects budgets, budget management and planning experience a plus
Ability to think strategically and creatively
Ability to problem-solve independently and in groups
Excellent time management, written and oral communication skills
Exceptional interpersonal and client services skills
Excellent technical/computer skills and presentation know-how
Ability to multitask effectively in fast-paced environments
Goal-oriented and results-driven
Maintains composure under pressure
Ability to interface with colleagues, senior executives, talent, and clients effectively and personably, recognizing the need to adjust communication style according to the audience
Proactive and productive, recognizing opportunity and implementing procedures to achieve better job efficiencies
Strives to increase industry knowledge, able to self-educate to be ahead of the curve
Values truth, openness, and pursues excellence
Has a strong sense of ownership – ensures goals are met and high-level standards are upheld
Has uncompromised ethics, integrity and discretion with company and client information
Engages in internal activities (team building, events, off-sites, etc.) and embraces internal culture
Ability to travel frequently and work nights, weekends, and holidays