Coordinator – Facilities

Coordinator – Facilities

Requirements

• 1-3 Years of experience in entertainment, facilities, design & architecture, furniture, construction, and/or real estate organization a plus.
• Ability to work in a fast-paced environments, stay cool under pressure.
• Flexible and adaptable change.
• Excellent organization skills demonstrating proactive approach.
• Strong inter-personal skills across all levels of management and ability to get along with others while working effectively is key.
• Must have excellent oral and written communication skills.
• Must know how to prioritize daily workflow and meet deadlines.
• Strong computer program skills with an aptitude to learn and teach new programs required.
• Must know how to use all Microsoft Office programs, inclusive of PowerPoint – proficiency with word processing, spreadsheets and presentation programs.
• Proficiency in , AutoCAD, Adobe Illustrator and photoshop is a plus.
• Must be flexible and willing to work overtime when required.
• Ability to maintain confidentiality and follow directions without concern.
• Aptitude to discern when to ask for help and when to offer help.
• Bachelor’s degree preferred.

Responsibilities

• Scheduling meetings and managing calendars
• Expense reports
• Coordinating and distributing incoming & outgoing mail/packages (inclusive of design materials)
• Filing and archiving project files & documents (physical & digital)
• Request and manage Security clearance
• Maintain digital content, inclusive of (but not limited to) conference rooms on Sony Pictures internal platforms, Global Facilities SharePoint site, and existing or new content across multiple platforms such as Microsoft Teams, SharePoint, and OneDrive folders
• Creation and/or upkeep of conference room permissions
• Create and track internal approval documents, e.g., Fixed Asset Requests, Adhoc Approval Forms
• Document & meeting minute transcribing and distributing
• Project excel budget updating and tracking
• Tracking contract documents
• Administrative onboarding of new team members
• Data entry & management support, e.g., Archibus
• Ordering and reconciliation of online facilities items and billing
• Design coordination & support, e.g., furniture placement/disposition coordination, interior design support, finish, graphics selections and coordination.
• Coordinating events, trainings, & vendor presentations
• Create and/or upkeep process & procedure documentation
• Create and/or upkeep templates & standards
• Research and deliver systems and process solutions to support team productivity & efficiency
• Client and team surveys
• Presentations
• Special events
• Digital conversions, e.g., consolidation & organization of e-files
• Back-up to department Manger and Director
• Support to Facilities team members

Preferred Qualifications

• Proficiency in , AutoCAD, Adobe Illustrator and photoshop is a plus.
• Bachelor’s degree preferred.