Coordinator – Corporate Events & Hospitality
| Company | NASCAR |
|---|---|
| Location | Daytona Beach, FL, USA, Charlotte, NC, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Mid Level |
Requirements
- Bachelor’s degree (B.A.) from four-year college or university
- A minimum of three (3) years of related experience in the sports and/or corporate event industry
- Proficient on Company-provided hardware and software, including advanced Excel and PowerPoint skills
- High level of attention to detail
- Professional interaction with internal and external executives and guests
- Capabilities to perform and retain composure under high pressure situations
- Ability to manage multiple projects, set priorities, meet deadlines and to work independently
- Genuine passion for events
Responsibilities
- Manage and support execution of corporate events and hospitality programs for industry stakeholders
- Execute day-to-day logistic planning including travel, hotel room blocks, transportation, ticket/credentialing, catering and gifting programs
- Manage guest lists and database, invitation processes and RSVP reporting using tools like Cvent and/or Excel
- Serve as an on-site event and hospitality lead or support at select NASCAR events to ensure smooth guest experience and execution of event elements
- Work cross-functionally with departments to support and execute event objectives
- Manage and develop event documentation including run of shows, agendas/itineraries, event schedules and post event recaps
- Lead development of hotel sourcing lists, room blocks, communication and contract negotiations for tentpole events and race weekends
- Execute in-suite and hospitality management; including event communication, guest list management, pass distribution, catering, rentals, and on-site hosting
- Support budget tracking and development for the department and Corporate Events & Hospitality team
- Other duties and projects assigned
- Percent of travel required: 30-35%; including weekend travel, short notice travel and periodic heavy and/or multi-day travel
Preferred Qualifications
- Although not required, a reasonable level of exposure and understanding of the sports and/or NASCAR industry is a plus
- Experience in various guest management applications a plus
- CMP designation or interest in pursuing the CMP designation a plus