Coordinator Construction I
| Company | AvalonBay Communities |
|---|---|
| Location | Austin, TX, USA, Los Angeles, CA, USA, San Jose, CA, USA, Irvine, CA, USA, Durham, NC, USA, Arlington, VA, USA |
| Salary | $52700 – $78900 |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Junior, Mid Level |
Requirements
- High school diploma or equivalent required.
- Bachelor’s degree preferred.
- 2-3 years administrative experience.
- Strong communication, organization skills and the ability to multitask.
- Ability to prioritize duties accordingly.
- Strong computer and math skills required.
Responsibilities
- Prepare general correspondence such as memos, letters, bid packages, reports, meetings, agendas, subcontractor contracts, purchase orders, change orders, permits and sales tax/insurance certificate requirements.
- Reviews vendor invoices and pay applications for compliance to budget & contract; processes non-commitment type invoices for payment in I-BEAM; and advises and assists vendors with processing pay applications in I-BEAM.
- Coordinate and maintain project documentation, including contracts, permits, insurance certificates, and warranties, ensuring accuracy, completeness, and proper filing.
- Assists in the preparation and coordination of project meetings, including scheduling, agenda preparation, and distribution of meeting materials.
- Supports the coordination and tracking of subcontractor and vendor activities, including communication, documentation, and compliance with project requirements.
- Responsible for the verification of insurance requirements and state sales tax requirements for all Subcontractors/Vendors.
- Acts as a liaison between insurance companies, subcontractors, and AvalonBay.
- Assists in closing out of all accounts and prepares and processes electronic close out records within I-BEAM.
- May assist the Project Managers and Superintendents with establishing an on-site redevelopment/construction office.
- Ensures that important information and urgent business matters reach the appropriate parties in a timely and satisfactory manner.
- All other tasks as assigned by the manager.
Preferred Qualifications
- Bachelor’s degree preferred.