Community Liaison / Office Assistant

Community Liaison / Office Assistant

Requirements

• High school diploma.
• Ability to maintain a professional working relationship.
• Ability to organize work to meet deadlines.
• Ability to manage multiple concurrent assignments.

Responsibilities

• Be community-oriented, preferably with experience in youth programs or school activities
• Demonstrate ability to work well with the community at large, including parents, students and staff
• Organize and participate in monthly parent meetings
• Have excellent integrity and demonstrate good moral character and work ethic
• Exhibit a personality that demonstrates interpersonal skills to relate well with students, staff, administrators, parents, and the community
• Demonstrate the ability to communicate effectively both orally and in writing for using proper grammar and vocabulary
• Use excellent written and oral skills when communicating with students, parents, and colleagues
• Assist the business manager
• Assist in developing and maintaining efficient daily, weekly and monthly office procedures
• Record and file daily the student and staff attendance data
• Provide for appropriate building mail distribution
• Complete all delegated or routine typing/keyboarding of letters, documents and other Academy items as designated by the school leader
• Assist in the new student enrollment procedures
• Assist in maintaining a system for handling student permanent records
• Complete all delegated or routine school-wide copies of letters, documents and other Academy items
• Use computer to access information and communication networks relevant in accomplishing the Academy’s goals and daily operations
• Regularly communicate professionally and courteously with students, faculty, parents, Board and the general community when representing the Academy
• Distribute paper to appropriate staff on a monthly basis
• Type/post/announce daily bulletins/announcements
• Process clerical and personnel records to insure completeness, accuracy, and timeliness
• Complete all office task in a timely manner
• Complete all data entry, word processing, database management and spreadsheet manipulation as needed and in a timely manner
• Maintain the academy’s student information system
• Prepare and maintain office organization, management, and phone techniques
• Maintain a successful experience with students, parents, staff, visitors relations
• Work as a team member to accomplish multiple tasks
• Function independently in the coordination of the responsibilities of a school office setting
• Assist in translation needs of the academy
• Protect the confidentiality of records and information gained as part of exercising professional duties and use discretion in sharing such information within legal confines
• Display ethical and professional behavior in working with students, parents, school personnel, and outside agencies associated with the school
• Maintain the academy’s student information system and MCIR system.

Preferred Qualifications

No preferred qualifications provided.