Clinical Trials Accounts Receivable Specialist

Clinical Trials Accounts Receivable Specialist

Requirements

• Associate degree in accounting, Finance, Business Administration, or a related field (or equivalent experience), preferred but not required
• Two years of experience in accounts receivable, preferably in healthcare or clinical research.
• Demonstrates commitment to and maintains the highest level of professional and ethical conduct
• Proficient computer skills with capability of using clinical trial databases, Microsoft Word, Excel, Outlook
• Ability to communicate clearly using excellent verbal and written communications skills
• Ability to multi-task and effectively prioritize work
• Ability to work independently in a fast-paced environment, as well as work collaboratively utilizing excellent interpersonal skills
• Meticulous and detail oriented
• Strong organizational skills and highest level of accuracy
• Knowledge of financial management

Responsibilities

• Utilize CRIO CTMS System
• Accurately record and post payments received from sponsors, ensuring all transactions align with contractual agreements
• Prepare and issue detailed invoices for clinical trial services, maintaining compliance with study budgets and timelines.
• Diligently track and follow up on remittance statements, resolving discrepancies and ensuring timely payment collection.
• Ensure all checks are deposited into each bank account within the month they’re received.
• After reconciliation of CRIO, monthly payment posting, and bank account generate month reports and submit to Optima accounting team.
• Proactively search for and secure every dollar owed to the business, maintaining meticulous records and identifying outstanding balances.
• Monthly review outstanding study balances and contact Sponsor/ CRO for payment updates within the CTA agreement terms. Monitor accounts receivable aging reports and address overdue payments.
• Collaborate with clinical trial sponsors to perform full study reconciliations, verifying all financial obligations are met and documented.
• Ensure all accounting Sponsor and CRO questions are answered in a timely manner.
• Provide Optima Accounting Department with all audit document requests. Maintain accurate financial records and documentation for audits and reporting.
• Maintain consistent and professional follow-up with sponsors and internal teams to ensure seamless financial workflows.
• Adheres to Optima/ ICTC Policies and Procedures, Employee Guidebook and Standard Operating Procedures
• Keeps management informed about any unresolved accounting concerns.
• Consistently demonstrates support for compliance in the performance of job duties and responsibilities by developing and maintaining knowledge of and performing job functions in compliance with rules, regulations, policies
• Performs any other duties as assigned by the Director of Clinical Research to ensure the continuing success of the research department.

Preferred Qualifications

• Associate degree in accounting, Finance, Business Administration, or a related field (or equivalent experience), preferred but not required
• Two years of experience in accounts receivable, preferably in healthcare or clinical research.