Clinic Administrative Assistant

Clinic Administrative Assistant

Requirements

• High School Diploma required
• Minimum 6 months relevant experience without a degree – 0-6 months experience with an Associate degree or secretarial school
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred
• Good verbal communication skills
• Pleasant telephone manner

Responsibilities

• Preparing and typing routine correspondence, form letters and reports
• Answering telephone & routing calls to the appropriate person
• Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed
• Setting up and maintaining filing systems and basic databases as applicable
• Completing forms and reports as required by the various company offices and outside vendors and agencies
• Recording the minutes of meetings and providing the resulting documents as necessary
• Making copies of correspondence and other printed matter as required by manager
• Preparing purchase orders using the appropriate software application
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed
• Distributing incoming mail
• Maintaining calendar and daily schedules
• Scheduling appointments & arranging meetings
• Maintaining inventory of the necessary office forms and supplies
• Assisting with various basic personnel administrative functions as needed
• Acting as backup to other clerical personnel in office as needed
• Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data
• Assists with month-end reporting requirements
• Assists in auditing records for ongoing compliance with medical records standards
• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
• Prepares medical records for facsimile or mail related to travel, transplant, disability and others
• Organizes travel for patients by contacting and providing requested medical records
• Coordinates with transient patient paperwork
• Coordinates transfer placements and confirmations along with Clinical Manager
• Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning
• Assist with medical appointment referrals and scheduling
• Assist with transportation coordination and referrals
• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART
• Other duties as assigned

Preferred Qualifications

• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred