Business Office Assistant

Business Office Assistant

Requirements

• One to three years related experience.
• Two (2) years’ experience in long-term care preferred.
• Proven leadership and management skills in a healthcare setting.
• Excellent decision-making skills regarding finance and budgeting.
• Must have strong understanding of the English language sufficient to read and write.

Responsibilities

• Supports the mission, vision, and goals of the organization, upholding and promoting company culture and vision.
• Consistently and accurately maintains accurate records of A/R, A/P, payroll, admissions, discharges bank deposits, and census.
• Establishes and maintains an ongoing, positive working relationship with vendors.
• Performs monthly bill processing of resident’s responsible party.
• Performs routine collection efforts on accounts. Tracks resident account process and supervises collection of data to support claim.
• Greet visitors seeking information about the property.
• Performs clerical duties for property staff as directed by supervisor.
• Answers telephones, record, and channel information.
• Makes timely bank deposits and posts to resident invoices.
• Posts medical, central, and incontinent supply charges to resident accounts.
• Reviews and approves accounts payable timely in accordance with established processes.
• Maintains and audits all financial records and accounts receivable software/records.
• Supervises timely submission of payroll from time clock.
• Supervises the paperwork process related to employee hires, changes, and terminations (voluntary and involuntary) in terms of submitting appropriate paperwork and personnel files.
• Oversee recruiting, maintaining job postings, reviewing applicants on a weekly basis.
• Managing onboarding and ensuring new hires have completed all Relias trainings prior to moving their departments.
• Assists with the admission of new residents, discussing financial arrangements with the responsible party, and confirming admissions forms are completed.
• Verifies current business files are established and maintained on residents and employees.
• Attends training courses at community and maintains up to date monthly, quarterly, annual training through designated Learning Management System (LMS).
• Attend all required all staff meetings.
• Other duties as assigned, and which relate to the success of the community and the care, comfort, and happiness of our residents.

Preferred Qualifications

• Two (2) years’ experience in long-term care preferred.