Building Assistant

Building Assistant

Requirements

• College degree preferred or 1-2 years prior experience in a similar role
• Excellent organizational and verbal/written communication skills
• Ability to work independently and make sound decisions
• Demonstrated leadership, self-motivated, proactive, hands-on style with excellent teambuilding skills
• Values punctuality and able to work overtime when required
• Well versed in composing all types of business correspondence
• Computer proficiency with basic applications (e.g., Word and Excel)
• Valid Washington state driver’s license and insurable under the Company policy

Responsibilities

• Prepare reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software
• Answer telephone calls and direct callers to appropriate parties or take messages
• Conduct research, compile data, and prepare reports and paperwork for consideration and presentation
• Read and analyze incoming memos and reports for distribution
• Assist with facilities management for 425 Pike Street headquarters and other offices and branches in the Northern Washington Region
• Provide support to the front desk, serve as a concierge, and a 425 Pike Emergency Evacuation Resource and Safety Committee Representative
• Perform general office duties, such as receiving visitors, ordering supplies, and approving branch office supply orders
• File, maintain and retrieve corporate documents, records, policies, and reports
• Responsible for related budgets, schedules and minutes
• Assist with event ticketing
• Open, sort and distribute incoming correspondence, including faxes and email
• Schedule and coordinate conference calls, meetings, and travel
• Coordinate various Company activities
• Aid other administrative departments as appropriate
• Manage telephone traffic
• Collaborate with property management in managing the card-key access system
• Collaborate with property management in optimizing building security
• Manage the mailroom by receiving, sorting and administering incoming mail, overnight or ground deliveries as well as preparing outgoing mail
• Work with senior management, regional presidents, and division managers to provide top-level service to fulfill their business requirements
• Maintain positive contact with senior management, regional presidents, and division managers
• Adhere to bank policies and procedures designed to comply with Federal regulations
• Other duties as assigned

Preferred Qualifications

• Administrative experience at the executive level is desired
• Experience providing support to multiple managers also preferred