Billing Specialist – Smart Motors Toyota
| Company | Baxter Auto Group |
|---|---|
| Location | Madison, WI, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- Must be at least 16 years of age
- Previous Dealership experience is preferred
- Must maintain confidentiality
- Ability to handle multiple projects, meet deadlines and obtain excellent customer service skills
Responsibilities
- Ensure accuracy and compliance with Company guidelines.
- Examine contracts to ensure conformity to specified requirements.
- Identify and address any discrepancies or non-compliance issues.
- Review and verify all paperwork and deal jackets in accordance with compliance guidelines.
- Check deals in the deal queue for errors and rectify them promptly.
- Verify that all documents are correctly signed and completed.
- Process paperwork in a timely manner, adhering to set deadlines.
- Post new and used deals to general ledger including wholesales, used car purchase, and dealer trades.
- Prepare loan payoffs for trade-in vehicles.
- Communicate and resolve any issues with the Billing Department Manager and team members at the store level.
- Post any necessary corrections daily to maintain accurate records.
- Reconcile Accounting schedules and various General Ledger schedules.
- Track outstanding deals on a weekly basis.
- Prepare and file finalized deals.
- Obtain government forms and submit them monthly
- Perform other duties as assigned.
Preferred Qualifications
- A team-first always perspective with a desire to win together attitude.
- An innate desire to help others in all ways possible.
- Dedicated to creating meaningful outcomes in everything you do.
- Welcomes difference by seeking, listening, and learning from diverse perspectives.
- Authentically communicates with transparency, empathy, and kindness.
- Forever curious and motivated by a passion for continuous improvement.