Billing Administrator

A minimum of 1-3 years’ experience working in a professional services environment, law firm billing experience preferred
Experience with financial/billing software packages and Finance/Accounting organizational operations. “Aderant Expert” Billing System experience preferred
Experience with electronic billing transmission on a variety of eBilling platforms, eBillingHub experience a plus
Ability to adhere and apply billing department policies and procedures
Ability to communicate with all levels of the firm professionally and tactfully
Ability to provide a high level of customer service in a fast-paced environment
Ability to handle a high-volume of tasks while maintaining attention to detail and prioritizing, as necessary
Proficiency in MS Office; strong knowledge of Excel preferred

Order, prepare, and distribute pre-bills for assigned billing partners/accounts and help with same for over-flow needs of the billing team members
Transmit electronic billing (“eBilling”)
Prepare, produce, and finalize invoices for assigned accounts and for over-flow demands
Coordinate special client billing requests with Billing Manager
Respond in a timely manner to Client Accounting emails and help line calls
Assist with preparing client and/or attorney analyses as needed
Address revised invoice balances as client issues are surfaced
Responsible for client audit report preparation
Maintain client/matter maintenance information in coordination with the Billing Compliance team
Work collaboratively with collection coordinators on accounts receivable issues
Assist with bill preparation for more sophisticated bills and/or on-demand requirements as available (both manual & electronic)
Responsible for maintenance and follow-up on available unallocated funds
Reprint posted invoices and provide copies as necessary
Produce ad hoc reports as requested
Assist with billing overflow from other offices as needed
Update billing addresses and payer information as needed