Associate Director – Program Management

Associate Director – Program Management

Requirements

• B.A. or BSc. in Life Sciences and at least 5 years’ experience in the biotech/pharmaceutical industry with at least 2 years’ direct development project management experience managing cross-functional development teams.
• Understanding of the clinical drug development process and regulations, coupled with strong proficiency in project management practices, tools, and methodology.
• Expertise in developing and managing project scope, deliverables, risk & resource requirements including, schedule / timeline management, and risk management.
• Excellent interpersonal skills, including clear, succinct, and timely communication and proven ability to foster important relationships with key stakeholders.
• Outstanding verbal and written communication skills with the ability to summarize complex information into simple concepts; has the ability to effectively interact across team line functions as well as with external key stakeholders.
• Proven track record of good decision making and exercising sound judgment.
• Experience using Project Management software to manage project timelines and resources (e.g., MS Project, SmartSheet, OfficeTimeline, and OnePager Pro etc.).
• Strong computer proficiency with MS Office suite, SharePoint and similar document archiving systems.

Responsibilities

• Understand the program strategy, stakeholders and interdependencies and works with sub-teams to develop set priorities and execute against their plans.
• Manage the integrated project plan and project assumptions (accounting for goals, key objectives, deliverables, risks) to enable accurate project, financial and portfolio analyses for business planning processes.
• Identify critical path activities, resource constraints, risks, and conflicts that could impact the timelines or budget; work with subject matter experts to construct appropriate mitigation plans.
• Contribute to scenario planning (comprising costs, timelines, risks, and project strategy) to inform stage gate, portfolio, budget and long-range planning.
• Manage the preparation, review, editing and submission of project documents, presentations and communications.
• Lead an efficient information flow within the project team and sub-teams, and prepare materials and reports for internal advisory and governance meetings.
• Practice effective meeting and information management including, timely meeting agendas and minutes.
• Facilitate project team meetings, follow up on action items, document meeting materials and decisions, and act as a primary contact for project team related information.
• Partner with the sub-team leads to ensure the team achieves and maintains a high-level of sustainable performance. Identify and resolve issues related to efficient and effective team operation.
• Recommend and implement opportunities for streamlining team and business processes.
• Drive adoption of project management systems and best practices across the program team.
• Onboard and train new team members on program structure, relevant stakeholders and program management resources (team site, project plan, RAID log, meeting calendar, etc.).
• Support new programs and special projects as needed.

Preferred Qualifications

• MSc. or MBA or Ph.D. a plus.
• PMP (Project Management Professional) or other PM certification or equivalent is a plus.
• Experience in Oncology therapeutic area is strongly preferrable.