Skip to content
Assistant to the C-Suite
| Company | Kargo |
|---|
| Location | New York, NY, USA |
|---|
| Salary | $70000 – $90000 |
|---|
| Type | Full-Time |
|---|
| Degrees | |
|---|
| Experience Level | Senior |
|---|
Requirements
- 5 + years of administrative or office support experience, ideally within a fast-paced or media/advertising environment.
- Exceptional organizational skills, with the ability to manage complex schedules and ensure the Executive Team stays on track.
- Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.
- Strong self-confidence and resilience; must be able to think quickly, exercise sound judgment, and adapt as needed.
- Proven ability to multitask, prioritize effectively, and maintain an acute attention to detail.
- Excellent written and verbal communication skills.
- Flexibility to work beyond traditional business hours when necessary.
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets), Microsoft Office Suite, and Slack.
Responsibilities
- Serve as the face of the office, welcoming visitors and guiding them appropriately to ensure a warm and professional experience.
- Manage executive calendars via Google Calendar, scheduling internal and external meetings and ensuring time is optimized and protected.
- Coordinate domestic and international travel, including flights, accommodations, and transportation, using corporate programs and points for optimal pricing.
- Process and maintain monthly expense reports using Expensify.
- Organize meeting logistics, including preparing agendas, coordinating catering, and managing meeting materials.
- Provide backup support for the Receptionist, C-Suite Assistants and Executive Assistant to the CEO when out of office.
- Retrieve and summarize information from emails, documents, and records as needed.
- Assist with planning and coordinating small events, such as team meetings, client visits, and internal gatherings, ensuring all logistics are handled smoothly and professionally.
- Handle general office support duties such as mailings, shipping logistics, and document preparation.
- Answer and route phone calls to the appropriate contacts.
- Perform additional administrative tasks and special projects as assigned.
Preferred Qualifications
No preferred qualifications provided.
