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Assistant Facilities Manager
| Company | Sophos |
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| Location | Vancouver, BC, Canada |
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| Salary | $68000 – $114000 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Mid Level, Senior |
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Requirements
- Post-secondary education or equivalent experience in Facilities Management, Real Estate, Engineering, or a related field.
- Health & safety training (e.g., WorkSafeBC Level 1 First Aid) required or willingness to obtain.
- Facilities or project management certification (e.g., BOMI, IFMA, FMA) is an asset.
- Familiarity with British Columbia Building Code and local city permitting requirements.
- 3–5 years of experience in facilities or workplace operations within a corporate or commercial office setting.
- Strong vendor management skills across both hard and soft services.
- Demonstrated ability to manage projects, service contracts, and day-to-day workplace operations.
- Excellent communication and organizational skills with attention to detail.
- Comfortable working independently, managing multiple priorities, and responding to facility-related escalations.
- Proficient in Microsoft Office (Outlook, Excel, Word, Teams).
- Experience with CAFM/IWMS systems is a plus.
Responsibilities
- Oversee daily site operations and workplace experience for employees.
- Manage vendors and service providers supporting janitorial, HVAC, maintenance, and other soft/hard services.
- Coordinate with building management for shared systems, fire safety drills, and compliance matters affecting the broader facility.
- Monitor and manage performance of planned preventative maintenance (PPM) and reactive work for systems within our space, including UPS and AC systems in our lab environments (maintained by service provider).
- Maintain documentation to support compliance with WorkSafeBC, fire code, and municipal by-law requirements.
- Coordinate employee moves, furniture changes, and space utilization reviews.
- Maintain emergency response protocols and participate in site-level incident response.
- Keep the internal GWS Hub and facilities-related materials current and relevant for local staff.
- Support environmental, health, and safety (EHS) initiatives in coordination with internal stakeholders.
- Provide after-hours / emergency call out coverage as required.
Preferred Qualifications
- Facilities or project management certification (e.g., BOMI, IFMA, FMA) is an asset.
- Experience with CAFM/IWMS systems is a plus.
