Assistant 2 – Transportation

Assistant 2 – Transportation

Requirements

• High School Diploma (Preferred) or GED.
• One-year general clerical/office experience, preferably within a wholesale/warehouse environment.
• Basic office and computer skills, including experience with Microsoft Word, Excel and PowerPoint.
• Good written and verbal communication skills and customer service skills.
• Must have attention to detail and effective organization, prioritization, multi-tasking and time management skills.
• Ability to handle and maintain confidentiality of sensitive information.
• Proficient computer skills including Microsoft Office (Word, Excel and PowerPoint) required.
• Able to work in a team environment as well as independently.
• Must be able to work within a warehouse environment.
• Basic knowledge of accounting/payroll processes helpful.

Responsibilities

• Respond to routine requests and inquiries by phone, in person or by correspondence; ensure responses to inquiries are timely and accurate or direct to appropriate contact.
• Gather information, compile data and prepare, run and/or distribute reports (i.e., KPIs/Key Performance Indicators, Transportation Metrics, etc.) as assigned for warehouse and transportation.
• Sort and distribute incoming mail and prepare/process outgoing mail requests and shipping packages to service centers, vendors, retail stores, etc. as assigned.
• Responsible to administer and reconcile petty cash accounts, product receipt and unloading fees, over-the-road driver allowance accounts, and other fund accounts (i.e., vending machines); ensure accounting information (i.e., checks for deposit, invoices, etc.) are submitted to the corporate accounting team in a timely manner.
• Work with corporate accounting team as appropriate to include, but not limited to, deposit of daily checks, set up of expense/vendor accounts, processing reclaim invoices, processing charge-backs from coupons, coding invoices for accounting entry, etc.
• Provide administrative support to warehouse operations to include, review and sort invoices and credits, process billing corrections; process Pay on Delivery (PODs) invoices, verify purchase orders and receiving records, follow up to resolve discrepancies and escalate billing and/or cash receipt issues in an accurate and timely manner.
• Review data within the distribution center time clock and/or transportation paperwork and ensure the timely and accurate calculations, processing and input of warehouse/transportation payroll data within the Payroll/HRIS system.
• Validate the accuracy of data and coordinate with Corporate Payroll department, as necessary, to ensure payroll data is available by required deadline to ensure timely processing.
• Resolve any issues and/or respond to questions from associates in a timely manner.
• Perform clerical tasks such as, but not limited to, copy, fax and/or print documents; prepare correspondence for distribution management, assemble, distribute and maintain department files and records accordingly.
• Maintain department office supply inventory and order supplies as needed.
• Support and assist with various programs such as associate recognition programs, culture activities, new hire orientation, wellness initiatives, etc. as required.
• May assist with other warehouse operations and transportation clerical/administrative tasks as assigned, and may assist with shipping/receiving, inventory control, and warehouse functions as necessary.
• Additional responsibilities may be assigned as needed.

Preferred Qualifications

• High School Diploma (Preferred)