Airport Administrative Assistant II

Airport Administrative Assistant II

Requirements

• High school diploma or equivalent
• Minimum of two (2) years of administrative or bookkeeping experience
• Must be proficient in Microsoft Office suite
• Must successfully pass a TSA-mandated 10-year background check to obtain and maintain airport security badge clearance

Responsibilities

• Serve as the first point of contact for the department by professionally assisting walk-in customers and handling incoming telephone calls in coordination with other administrative staff
• Act as the department’s credit card proxy, including scanning all receipts and submitting them to the appropriate supervisor for approval
• Distribute monthly invoices via mail or email in a timely manner
• Maintain and update both electronic and manual filing systems to ensure quick retrieval of departmental records
• Organize and prioritize high volumes of documents, information, and communications
• Support the Airport Strategy and Administrative Manager in maintaining lease agreement accuracy and updates
• Administer the Uniform Contract by tracking inventory, managing employee uniform requests, and maintaining vendor communication
• Maintain ledger sheets and issue collection notices for outstanding invoices
• Handle confidential and sensitive information with discretion and professionalism
• Assist managers in scheduling interviews for potential new employees
• Complete and submit daily Parking Report coversheets to Accounting via email
• Order and manage office supplies and departmental resources, including items required for special projects
• Maintain the PFC and CFC ledgers for reconciliation with the Accounting Department
• Schedule and manage all conference room rentals and usage
• Prepare and send outgoing departmental mail
• Assist with supplier invoice processing, including data entry and filing
• Prepare and distribute routine monthly reports via email

Preferred Qualifications

• Excellent oral and written communications, organizational, and interpersonal skills
• Ability to use standard office equipment such as computers, multifunction printers, and multiline phone systems
• Typing speed of at least 40 words per minute is preferred, with demonstrated proficiency in spelling, grammar, and written communication
• Skill in using software including Microsoft Office
• Strong interpersonal skills with the ability to maintain effective and professional relationships with coworkers, vendors, and the public
• Ability to always exercise mental alertness, sound judgment under pressure, and in an emergency
• Ability to understand and manage complex or sensitive situations with discretion and sound judgment