Administrative Technician

Administrative Technician

Requirements

• A high school diploma or its equivalent
• Two (2) years of Administrative experience dealing with high public contact
• A valid Texas Driver’s license

Responsibilities

• Maintains all payroll records and files, timesheets, leave requests and serves the time keeper for the assigned departments.
• Prepare personnel transactions dockets relating to salaries, transfers and terminations.
• Processes requisitions for projects and materials.
• Processes payment vouchers with proper documentation.
• Allocates department credit card transactions to correct budget code.
• Assists in creating and generating reports for budget preparation and management and makes recommendations that impact the budget.
• Generates work repair requests.
• Maintain employee proximity cards for door security system.
• Assist Building Automation System personnel with programming.
• Assists with key inventory information.
• Maintains all department files within Record Destruction guidelines.
• Answer phone calls and emails concerning maintenance requests.
• Creates work orders and inputs all data into two different computer programs including the number of workers, time spent, vehicle mileage, equipment numbers, new purchases on credit card transactions, and the like.
• Close out work orders, putting all correct information in for budget and invoicing purposes.
• Serves the time keeper for the assigned departments.
• Makes all identification badges for all City employees and provides them with the necessary door security level.
• Maintain all MSDS for Custodial and Facilities departments and Safety Data Sheets.
• Dispatch emergency maintenance calls via two-way radio.
• Accepts and receives payments.
• Prepares and processes purchase orders.
• Accounts for City property and participates in inventories as required.
• Performs other job-related duties as assigned.

Preferred Qualifications

• Ability to operate standard office equipment including a calculator, ten-key, copier, and multi-line telephone system.
• Proficient in the use of a computer for data entry, word processing and accounting purposes.
• Ability to establish and maintain an effective working relationship with co-workers and the general public.
• Skill in effectively communicating verbally and in writing with the general public, vendors/suppliers and City employees.
• Ability to use or learn to use highly technical computer applications, such as the Building Automation System.