Administrative Specialist
| Company | Oregon State Government |
|---|---|
| Location | Medford, OR, USA |
| Salary | $3705 – $5066 |
| Type | Full-Time |
| Degrees | Associate’s |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
- An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
- An equivalent combination of education and experience
- Strong and diplomatic verbal and written communication skills
- Skilled in de-escalation and interviewing techniques
- Expert proficiency in spelling, grammar, and punctuation with a focus on accuracy
- Strong comprehension of IT systems and software with an ability to provide minor technical support
Responsibilities
- Evaluating inspection reports to determine if reports, orders, citations, or other correspondence is needed
- Drafting orders, corrective action letters, and other notifications for review and delivery by appropriate staff
- Tracking and monitoring inspection activities to identify regulated timelines and ensure deadlines are met by inspection staff
- Generating varied and complex reports for inspection staff as needed
- Tracking, monitoring, and evaluating case files for missed deadlines or incomplete actions, notifying appropriate inspection staff of needed response
- Maintaining program-related records including, but not limited to: inspection activity reports, referrals, extensions, confidential information, complaints, production, procedure, and work reports
- Assisting staff members with routine computer issues and providing minor system support
Preferred Qualifications
- Preference may be given to candidates who are able to speak, read, and write Spanish fluently