Administrative Coordinator II

Administrative Coordinator II

Requirements

• Associates or BA Preferred
• 5+ years of administrative experience

Responsibilities

• Provides administrative coordination requiring advanced knowledge and problem-solving skills, exercising judgment and initiative under general guidance.
• Manages calendars based on leaders’ priorities, anticipating needs for meeting logistics.
• Executes internal meetings and collaborates on contracts for off-site events, managing budgets and coordinating agendas and materials. Assists with travel and expense reports.
• Understands company policies and resources, advising team members, managing contact lists/org charts, and updating SharePoint/RON content.
• Coordinates office supplies and tracks purchase orders, managing department expenses.
• Onboards new employees, coordinating with IT, Facilities, and Procurement for space planning.
• Streamlines administrative workflows, recommending solutions to issues.
• Provides backup support for administrative coordinators.
• Demonstrates strong communication skills, interacting across employee levels while maintaining confidentiality, adjusting work to priorities with accuracy.
• Shows independence, judgment, and problem-solving, acting as a point person for projects, working independently and collaboratively.
• Adapts to change, handling risk and ambiguity with composure.
• Builds effective relationships, is coachable, and gains trust and support from peers.
• Proficient in Outlook, Office, SharePoint, Concur, and teleconference systems; may train new employees on systems.
• Operates under general supervision.

Preferred Qualifications

• Associates or BA Preferred