Administrative Coordinator I – Arts and Sciences – African and African American Studies

Administrative Coordinator I – Arts and Sciences – African and African American Studies

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Administrative (2 Years)

Responsibilities

• Schedule meetings; coordinate facilities; receive questions and inquiries; assist with calendar; assemble tenure and promotion dossiers, faculty and postdoc searches.
• Planning and administering all aspects of special events (seminars, conferences, receptions and ceremonies, guest lectures, etc.), including itineraries, reimbursements, travel arrangements and transportation, accommodations, communications, food service, etc.
• Provide support for faculty regarding scheduling, and administrative office support; arrange and support faculty meetings.
• Maintain content websites; coordinate newsletters, brochures, and other publications; maintain information in course catalogs and school informational resources (e.g. Bulletin); work with other academic departments and programs to share information and coordinate activities.
• Liaison to Facilities, Computing, and Housekeeping.
• Provide clerical support, including preparing general correspondence, receiving visitors, telephone calls, and email requests, schedule common spaces; maintain department files and records; order office supplies; maintain required inventories.
• Implement semester course offerings; maintain course listing data in SIS/WUCRSL; assist faculty with special classroom requests and needs (e.g. A/V) and grade submission, ensure book orders; maintain student records in coordination with registrar and college dean’s office.
• Provide guidance and support for undergraduate majors and minors; assist with course requirements. Provide support to director of undergraduate studies.
• Assist with student application and admission process, including application processing, applicant visits and reviews, matriculation and enrollment; coordinate status as fellow, MTE, or MRE with the Graduate School offices. Provide support to director of graduate studies.

Preferred Qualifications

• Associate degree
• Computer Applications
• Computer Literacy
• Detail-Oriented
• Interpersonal Communication
• Microsoft Access
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Office Procedures
• Organizing
• Software Program