Administrative Coordinator

Administrative Coordinator

Requirements

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract​
• Previous experience in administrative and/or customer service role
• Experience with Microsoft O365 suite

Responsibilities

• Provide administrative support to organization. Typical support tasks include travel coordination, expense report preparation, tool support, scheduling meetings/conference rooms, catering, and other onsite support assistance as needed
• Greet visitors and escort visitors through the building as needed
• Act as site contact for Security, assign badges, act as Security subject matter expert
• Coordinate onsite and offsite customer meetings, including logistics, catering, and set up/take down
• Coordinate events for the site, including but not limited to employee morale, training / educational, EH&S, internal and external customer site visits
• Assist in preparing site resilience and continuity plans
• Support site Environmental, Health & Safety (ES&H) activities and initiatives
• Assist with compiling data and report preparation
• Administer SharePoint sites, Teams sites, and other shared drives, including site content updates, user access, and assisting users with questions
• Interact with other administrative assistants and support staff collaboratively to share knowledge and schedule activities across the business
• May prepare materials for departmental meetings or reviews
• Proofread presentation content to ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity and formatting
• Establish, maintain, and revise departmental files and coordinate archiving of documents through vendor
• Interface with personnel from numerous departments and external contacts
• Maintain office supplies, including ordering, tracking inventory, and organizing
• Assist in tasks associated with onboarding of new employees
• Perform other duties as requested, including special projects as assigned

Preferred Qualifications

• Experience with Concur, Ariba, and SAP
• High-level problem-solving skills and attention to detail
• Self-starter, able to work independently
• Enjoy working collaboratively as part of a team and able to work well with others