Administrative Business Partner

Administrative Business Partner

Requirements

• 7+ years of administrative experience and/or operational experience at a quickly-scaling or large company
• You interact easily with all levels of staff from CEOs to investors in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient
• You are incredibly organized, with superb attention to detail and a strong ability to execute
• You are excellent with time management, and organizational skills, handling everything with a high-level of professionalism and confidentiality. You are able to quickly shift tasks and priorities as needed
• You communicate, perform, and react well under pressure or ambiguity
• You have strong project management experience with a track record of driving things to completion
• You enjoy optimizing processes to make them more efficient
• You are adept at handling sensitive information and situations with care and confidence
• You have emotional intelligence and an ability to establish strong and trusting relationships
• You are able to anticipate and respond to the needs of others before they arise
• You would describe yourself as meticulous, patient, hardworking, reliable, tenacious, and a self-starter
• You have an extreme growth mindset, driven by intense curiosity
• You are accessible to work outside of regular business hours

Responsibilities

• Provide highly integrated support for your Executive and help to optimize their teams and direct reports
• Strategically calendar and make recommendations for your Executive with regard to their time management, prioritization, delegation, and organization
• Manage your Executive’s email, including responding on your Executive’s behalf
• Serve as a conduit between your Executive, the larger team and cross-functionally throughout the organization. Increase alignment and speed of execution by providing feedback and insights to both sides
• Track, manage and complete critical aspects of deliverables with a hands-on approach in order to facilitate the Executives ability to focus on top priorities
• Contribute to team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items
• Partner with your Executive to track key project milestones as well as progress against personal, team, and company goals/targets. Jump in to project manage as needed
• Identify opportunities for process optimization throughout team and company processes. Establish new—and improve existing—administrative systems and processes
• Own and manage ad hoc projects, events and travel arrangements as needed

Preferred Qualifications

• Experience in a high-growth technology startup is a plus