Administrative Associate

Administrative Associate

Requirements

• High School diploma or GED (General Education Degree) or equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the work
• Demonstrated proficiency using Microsoft Office Suite, to include excel and outlook; ability to learn MRC Global business processes
• Demonstrated ability to communicate and work tactfully with diverse groups and individuals
• Demonstrated ability to consistently present professional behavior, empathy, image and demeanor
• Knowledge of MRC Global products to serve the branch customer base
• Work with minimal supervision, exercise good judgment, flexibility, initiative and discretion
• Work within the details of a project while maintaining perspective on the overall purpose
• Analyze situations, solve problems, evaluate responses and render assistance
• Present oral and written comments and recommendations clearly and concisely
• Aptitude with learning new technology
• Maintain good company image while establishing strong business relationships internally and externally

Responsibilities

• Greet customers and answer incoming phone calls, and refer inquiries to the appropriate person
• Promotes a safe workplace by visibly participating, encouraging and considering safety in every aspect of daily activity
• Open and route incoming mail to the appropriate person, and prepare outgoing mail
• Distribute and log special items to corporate departments, branch personnel, vendors, and customers as demanded by the specific department’s needs, such as sales quotes, brochures, department newsletters, periodic operations reports, etc.
• Maintain calendars and itineraries for branch personnel, arrange meetings/conference calls/travel, etc.
• Assure appropriate office supplies inventory and office equipment is operational
• Scan documents; establish and maintain branch records are maintained in accordance with the company records retention policy
• Distribute daily, weekly and monthly reports
• Perform efficient and accurate data entry using MRC Global specific software related to customer order processing, purchasing, receiving, inventory, accounts receivable, accounts payable/invoice auditing, and miscellaneous office processes
• Confirm accuracy of purchases with vendors, including shipping, billing and customer support
• Conduct periodic audits to ensure compliance with business process standards
• Learn new business processes and office procedures as required and serving as a resource to others
• Establish rapport and provide prompt responses to internal and external customer requests using written correspondence, proper phone etiquette and other effective interpersonal skills
• Maintain confidential information pertaining to normal supervisory duties, personnel issues and customer issues
• Take reasonable care for the safety and health of yourself and others; report workplace hazards, injuries, or illness immediately

Preferred Qualifications

• Must have the ability to provide documentation verifying legal work status
• Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and to respond to inquiries
• Ability to understand and comply with MRC guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines