Administrative Assistant to the CSS Vice President

Administrative Assistant to the CSS Vice President

Requirements

• High School Diploma or equivalent with 8+ years of professional administrative support in a law firm or other corporate setting.
• Extensive experience with timely and accurate expense reporting for complex travel scenarios.
• Advanced experience in Microsoft Office suite (PowerPoint, Word, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency.
• Excellent organizational skills, including the ability to juggle multiple tasks and competing priorities across a geographically dispersed team.
• Experience interfacing with executive level contacts (internal as well as external).
• Experience coordinating Outlook calendars, conference calls, and shared applications.
• Experience coordinating on and off-site meetings and/or events.
• Experience and proficiency with Concur or SAP for travel and expense reporting systems.
• Must have the ability to obtain and maintain a U.S. Government DoD Secret security clearance. US Citizenship is required.

Responsibilities

• Travel planning (e.g., air, car, hotels)
• Managing expense reports
• Meeting planning and coordination for conference rooms, catering, and A/V readiness
• Schedule development and tracking
• Coordinating and deconflicting meetings with Administrative Assistants from our customers (including senior level US Government, International and Corporate officials)
• Budget support
• Coordinating events/meetings with other Administrative Assistants
• Prepare or finalize presentation materials for executive leadership or other engagements
• Support engagements inside and outside the company.
• Plan and support employee engagement events at outside venues
• Proactively manage calendar and travel ensuring the team is well supported.
• Other duties as assigned.

Preferred Qualifications

• Bachelor’s degree preferred.
• Current Secret security clearance. US Citizenship is required.