Administrative Assistant to Regional Property Manager

Administrative Assistant to Regional Property Manager

Requirements

• 2 years’ experience in Corporate Administrative Assistant support role, excellent use of office equipment, like printers, scanners, multi-line phone systems and internet.
• Proficiency in MS Office (MS Excel, MS PowerPoint, and SharePoint)
• Excellent time management skills and the ability to prioritize work, organized
• Attention to detail and problem-solving skills, self-motivated
• Excellent oral and written communication skills
• Strong customer service skills, ability to multi-task
• Knowledge in the Property Management and multi-family field
• Bilingual preferred.

Responsibilities

• Perform as an Administrative Assistant, and liaison between the residents, the regional property manager, and the regional office.
• Performs various duties including word processing, filing, answering phones, data entry, and mailings.
• Assist GA Regional Property Manager on various on-property and in-office projects as needed.
• Fulfill the duties of the GA Regional Property Manager in her absence.
• Understand the duties of on-property employees and coach employees in their roles; provide backup training to employees as needed.
• Employment Applicant Processing and In-processing for NV Region personnel in accordance with established policy and procedure.
• Input all GA Regional office bills into accounting platform.
• Order supplies for the GA Regional Office.
• Input GA Region’s petty cash into accounting platform.
• Process new request forms and other key paperwork processes.
• Initial contact for resident complaints.
• Receive visitors at GA Regional Office
• Communicate in-person and by computer with employees, vendors, and local government officials on behalf of the Regional Manager
• Maintain all employee files at the Regional Office.
• Redistribute all incoming packages to each NV property.
• Prepares audits and forms as needed to be sent to the Corporate office
• Send outgoing packages for all GA properties and the Regional office.
• Make sure that GA Regional offices are locked at the end of each day.
• Send weekly payroll to Corporate Office.
• Send leave requests to the Human Resources Department.
• Other duties as assigned.

Preferred Qualifications

• Bilingual preferred.