Administrative Assistant – Marketing – Social – Planning – And Operations

Administrative Assistant – Marketing – Social – Planning – And Operations

Requirements

• 5+ years of experience in an Administrative Assistant or Executive Assistant capacity
• Proficiency in Google: Gmail, Google Calendar, Google Docs, Google Sheets, Google Groups
• Strong written and verbal communication skills
• Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks
• Strong attention to detail at all times
• Displays professionalism in communication with internal and external partners
• Responsive and able to work flexibly across time zones
• Ability to be discrete and maintain confidential information
• Strong judgment and ability to make decisions quickly or to gather necessary context for making decisions
• Team-player who operates in a fast-paced, team-oriented setting
• Able to stay calm under pressure and work on short deadlines

Responsibilities

• Proactive management of calendars for the leader and their team, including scheduling internal and external meetings, coordinating with admins of internal and external executive and C-Suite professionals, and working across time zones in various regions
• Understanding each team’s strategy, the organization, and how the pieces fit together
• Building relationships internally and externally with the team, cross-functional partners, and partner companies
• Book, manage, and coordinate logistics for team meetings, events, and offsites
• Coordinating travel arrangements on a regular basis
• Processing expense reports in a timely manner
• Creating presentations and documents using the Google Suite
• Tracking and maintenance of projects and their status/point of contact
• Sitting in on meetings and taking notes
• Assisting with team projects as needed

Preferred Qualifications

• Prior experience in media, consumer products, marketing/PR and/or entertainment is ideal