Administrative Assistant II – Provost Office

Administrative Assistant II – Provost Office

Requirements

• Bachelor’s degree
• Minimum of 3 years’ experience in an office or administrative capacity
• Minimum of two years’ related work experience
• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Excellent written and verbal communication skills
• Excellent customer service skills
• Highly organized and motivated
• Ability to multitask
• Strong professional integrity
• Ability to problem solve, use good judgment and think critically
• Basic research skills
• Ability to learn and apply institutional policies and procedures
• Highly organized with the ability to direct multiple projects simultaneously
• Ability to use good judgment, think critically, and collaborate

Responsibilities

• Performs data aggregation and analysis to create (format, edit and proofread) documents and reports
• Schedules and organizes complex activities such as meetings, travel, conferences, catering and departmental events
• Answers phones, responds to email, forwards messages and confirms appointments
• Maintains filing systems and utilizes basic word processing, database and spreadsheet skills
• Handles confidential and nonrecurring information
• Works independently and with a team on special nonrecurring and ongoing projects
• Maintains appropriate office supply inventory
• Assists in management of the departmental budget
• Takes initiative in conducting research projects
• Prepares, submits, summarizes and communicates budget information for the assigned area
• Prepares and approves budget transfers and non-payroll expenditure transfers; reconciles spending authority
• Prepares and maintains internal accounting records and other duties related to fiscal administration, including receiving purchase orders, maintaining p-card information, and reconciling purchases
• Fulfills purchasing requirements for assigned areas
• Greets visitors and determines whether they should be given access to specific individuals
• Acts as a liaison with other departments and outside agencies
• Explains departmental policies when necessary
• Composes and prepares written documents and correspondence for the office, including memos, letters, presentation, and spreadsheets
• Prepares brochures or web site content for communication within internal departments or external audiences

Preferred Qualifications

No preferred qualifications provided.