Administrative Assistant – Coordinator

Administrative Assistant – Coordinator

Requirements

• High School Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• Experience with Microsoft Office 365 Suite resources (Presentation, Excel, Outlook, Word, Teams, etc)
• Experience managing calendar activity for a leadership team
• An active and transferable TS/SCI CI Poly level U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance.

Responsibilities

• Effectively partner across the business area to support various general operational tasks (email, travel arrangements, expense reports, suppliers, etc)
• Manage a high degree of fluency with relevant software resources such as Microsoft Office Suite, SharePoint, and ZOOM (to name a few)
• Coordinate large meetings to include both internal and external executives (reserve and manage conference rooms, catering, domestic and foreign visitor access, and general support to both unclassified and classified work areas and teams)
• Coordinate domestic and international travel and expense reporting
• Manage conflicting priorities by maintaining daily, weekly, and monthly agenda items
• Operate independently on daily office coordination activities to include occasional backup for other admin and PM groups
• Attend meetings; capture actions and maintain action list to ensure follow up
• Generate correspondence, charts, tables, reports, and other material with speed and accuracy using Microsoft Suite or other program applications
• Compose memoranda, certificates, and correspondence to include final PowerPoint presentation material.

Preferred Qualifications

• Experience arranging site events
• Experience working with catering organizations
• Excellent customer service skills – demonstrate a professional, positive, and collaborative attitude
• Demonstrated experience with executing assigned tasks to meet objectives
• Effective communication/presentation, critical thinking, and problem-solving skills
• Ability to quickly come up to speed while executing efforts while building strong relationships
• Excellent verbal and written communication skills; able to communicate well and respond effectively and with good judgment to non-routine requests or situations.