Administrative Assistant

Administrative Assistant

Requirements

• Be proficient in the Microsoft Suite of products.
• Demonstrating excellent communication skills and ability to work with customers, and other technical teams.
• Attention to detail
• Prior experience serving as Assistant within an Army Acquisition organization and ability to work independently and in direct coordination with senior level Government personnel.
• Experience with Excel, Word, PowerPoint, document policies and editing and Sharepoint.
• Active Secret DoD Clearance
• US Citizenship
• Bachelor’s and at least 5 years experience
• Minimum Education: Associates Degree and 4 years of experience.

Responsibilities

• Review general office correspondence for accuracy, regulation compliance, completeness, and adherence to AR 25-50.
• Maintain records of all office correspondence signed by PM PNT leadership on the PM PNT SharePoint site and shall ensure that SharePoint records are updated to the current, final version within two (2) business days of notification of document revision.
• Receive visitors to the PM PNT office space and shall escort PM PNT office visitors to the PM PNT personnel being visited, or to the scheduled meeting space.
• Provide telephone answering services for PM PNT, Deputy PM PNT, Product Managers (PdMs), and Deputy PdMs refer callers to the appropriate PM PNT staff, and take messages if personnel are not available.
• Manage, update, and schedule meetings for executive-level calendars, to include establishing times based upon PM PNT leadership availability.
• Answer questions from PM PNT staff related to executive schedules and other office related matters.
• Ensure conference rooms are scheduled, meeting invites are sent, and teleconference / video teleconferencing (VTC), or other collaboration connections, are established and shared via email no less than one week prior to meeting start time.
• Coordinate, prepare, and submit travel authorizations and vouchers in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS) for PM PNT Leadership.
• Maintain and order office supplies, as necessary, for the office of PM PNT.
• Create, format and correct grammar, syntax, and spelling from draft PM PNT program and acquisition documentation.
• Review and correct PM PNT memoranda to be IAW Army Regulation 25-50.
• Plan, coordinate, organize, implement, and prepare Report, Record of Meeting / Minutes (IAW CDRL A010) for PM PNT events, as required.

Preferred Qualifications

No preferred qualifications provided.