Administrative Assistant

Administrative Assistant

Requirements

• 3+ years of travel, accounting, and/or admin support role
• Proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, and SharePoint
• Detailed planning, time management, and organizational skills
• Exceptional written, verbal, and interpersonal communication skills
• Experience with expenses and expense reporting
• Experience booking and coordinating travel
• Understands and meets deadlines and time sensitive issues in a fast-paced environment
• Builds relationships with internal/external leaders and other team members
• Maintains confidentiality and acts with discretion with a high degree of professionalism
• Quickly learns and adopts new technologies
• Able to change direction as needed and perform with unanticipated interruptions or pressures
• Collaborative, team player; willing to jump in and do the work needing to be done

Responsibilities

• Maximize Executive(s) efficiency and priorities including booking appointments, managing to-do’s and maintaining frequently changing calendar through Microsoft Outlook
• Coordinate all aspects of appointments, meetings, receptions and conference calls, including booking of rooms, ordering of food, disseminating of materials, working with other administrative staff, etc.
• Book and/or coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, and tours, etc.) for members of the executive team
• Serve as gatekeeper of Executive time, schedules, and information while maintaining a courteous and confidential manner
• Prepare, reconcile, and track expense reports of members of the executive team
• Handle office management needs
• Planning and coordinating team events and offsites for which the executive team is a part of

Preferred Qualifications

• Associate degree preferred