Administrative Assistant

Must have excellent customer service, organizational, written and verbal communication skills
Ability to anticipate, as well as demonstrate and possess a high level of creativity, adaptability and initiative
Must have an exceptional attention to detail and ability to problem solve
Must have in depth knowledge in all Microsoft office applications
Must have the ability to multi-task and prioritize workload, juggling tasks such as answering phones, greeting and directing visitors, managing shipping and deliveries and coordinating meetings and office events
High school diploma or equivalent

Create unforgettable first impressions for clients, employees and anyone who visits our office
Provide unrivaled client support to our internal clients
Assist with meeting coordination, set up, and presentation prep
Prepare letters to clients and Letters of Agreement
Coordinate with governmental agencies regarding plan and permit processing
Prepare and process change orders
Assist in the preparation of proposals and contracts, as necessary
Prepare, proofread, format, copy and bind various job specifications and reports
Work with accounting and Project Manager to coordinate monthly billings to clients as well as financial project reports for Project Managers
Order office supplies and ensure proper inventory is maintained
Maintain copier and printing operations (ensuring toner, paper, etc. are stocked at appropriate levels)
Assist in events planning for firmwide employee events as well as group and client events
Manage shipping, receiving, local deliveries and pick ups
Oversee office organization, filing system and archiving processes
Work with other team members as a support service to accomplish daily tasks

Ideal candidates will have previous experience in a professional office setting that required customer service, answering phones etc.
Meeting planning and/or event coordination experience is a plus