Administrative Assistant 3 - School of Dental Medicine

Administrative Assistant 3 – School of Dental Medicine

Graduation from high school or equivalent education
Three years of progressively responsible relevant work experience
Experience in maintenance of complex records and files
Experience in public/customer relations including explaining detailed policies, regulations and requirements
Experience in preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms
Experience assisting staff and management with projects and activities
OR one year of experience as an Administrative Assistant II in Nevada State service
OR an equivalent combination of education and experience as described above.

Coordinate meetings, travel, conference registration, and calendar management.
Prepare and submit expense reports, travel documents, and purchasing card reconciliations.
Maintain organized records for budgets, contracts, personnel, and legislative tracking.
Order office supplies and equipment in line with procurement policies.
Draft, edit, and distribute correspondence, reports, and program materials.
Serve as a liaison between the Dean’s Office and university leadership, community partners, and government agencies.
Assist with physician visa processes and ensure compliance with institutional policies.
Support key program initiatives through data tracking, project coordination, and reporting.
Participate in internal and external committees or workgroups as assigned.
Handle confidential information and perform other duties as assigned.