Administrative Assistant

Administrative Assistant

Requirements

• High school diploma and 5+ years of prior related experience
• U.S. Citizenship with an Active DoD Top Secret clearance, and possess or be eligible for SCI level access
• Experience working in classified and unclassified environments
• Excellent written and verbal communication skills, with demonstrated experience developing briefings
• Familiar with military documentation and correspondence
• Must possess demonstrated professionalism, customer service focus, strong organizational and interpersonal skills
• Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Teams, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications
• Proficiency in Adobe Acrobat Pro and WebEx meeting management and execution
• Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.

Responsibilities

• Using advanced computer skills, including information management, data management, setting up, and troubleshooting electronic processes to streamline procedures
• Managing and scheduling meetings and action tracking for various groups and technical support teams, arranging classified, and unclassified conferences and meetings
• Working with Federal and contract staff to oversee quality deliverables and project action tracking on time
• Assist with reviewing and compiling program execution metrics using Excel and PowerPoint
• Managing a wide range of management and administrative duties (calendars, correspondence, organization charts, telephone lists) in support of the office
• Serve as primary peer reviewer for staff technical documents by proofreading, editing, and formatting
• Facilitating correspondence and communication, including preparing briefings, memos, and correspondence with minimal oversight, and accurately composing and preparing effective correspondence and reports
• Managing classified and unclassified documents within AFNCR NMCC SharePoint Portal
• Protect integrity, authenticity, and confidentiality of records following established procedures
• Serve as office courier, transporting, protecting, and ensuring proper disposal of classified material and media
• Managing physical security of classified safe and administering security procedures for access to controlled areas
• Prepare and submit building visitor access and NMCC badge requests to the appropriate office for all new hires
• Guide new employees through the onboarding process
• Maintaining attention to detail in a multi-project, teamwork environment, with potential frequent interruptions, with competing needs requiring a clear understanding of prioritization
• Maintaining awareness of and competence in headquarters communication and information sharing initiatives
• Ability to exercise mature judgment and make independent decisions following established policies, rules, and procedures
• Ability to work in a team environment; interacting with a range of federal and contractor staff

Preferred Qualifications

• Related experience in a government, DOE, or military office
• Interagency experience