Administrative Assistant
| Company | Plains All American Pipeline |
|---|---|
| Location | Edmonton, AB, Canada |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Senior |
Requirements
- Certificate in Office Administration or equivalent business diploma preferred
- 5+ years’ administrative experience
- Proficient in Microsoft applications including Word, Excel, Outlook, SharePoint, Teams, PowerPoint
- Self-starter with a strong sense of urgency and responsibility
- Able to work with minimal supervision
- Excellent written, verbal, and interpersonal communication skills
- Permanent residency within 120 km of the Fort Saskatchewan facility
- Valid driver’s license with a clean abstract
- Cleared criminal history (background) and satisfactory reference checks
- Compliance with the Company’s drug and alcohol policy including pre-employment D&A testing
Responsibilities
- Provide general reception and administrative services (responding to visitors and answering switchboard)
- Assist all visitors and contractors with required orientations and issue/audit security badges; coordinate with Contractor Safety personnel concerning ISNetworld compliance
- Oversee Senior Management site visits and on-site requirements (workspace, PPE, etc.)
- Prepare, create, and distribute various reports using Microsoft Office tools
- Create meeting agendas, minutes, and action trackers, tracking actions to completion
- Provide administrative support including but not limited to updating phone lists, ordering stationery and office supplies, maintaining photocopiers, distributing mail, maintaining email distribution lists and meeting room calendars, completing expense reports, filing ATW permits
- Provide fleet administration for PFS
- Assist and coordinate with HSE and PSM personnel on exercises, emergency responses, meetings, etc. as required and assigned
- Maintain employee training records and coordinate employee training
- Provide confidential and administrative support to manager and Area Management Team (AMT)
- Maintain district SharePoint site indexes and files
- Execute document control and records management, maintaining the integrity of associated systems
- Complete Terminal Boss updates as required and assigned
- Arrange ad hoc functions as required
Preferred Qualifications
- Oil and gas industry experience preferred
- Able to contribute to and thrive in a busy team environment
- Excellent organizational and time management skills
- Demonstrated initiative and strong work ethic