Administrative Assistant
| Company | Think Academy International Education |
|---|---|
| Location | San Jose, CA, USA |
| Salary | $22 – $25 |
| Type | Part-Time |
| Degrees | Bachelor’s |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- Bachelor’s degree in related majors
- 0-2 years industry experience in administration, office management, school & academic management, customer service is highly preferred
- Working knowledge of Microsoft Office Suite (e.g. Excel, Email, PowerPoint, Word etc)
- Highly customer oriented, organized and high-level attention to details; abilities to deal with multiple deadlines and multiple stakeholders
- Supreme project management ability demonstrated by experiences with end-to-end process or project ownership
- Great communication and interpersonal skills with both inside and outside stakeholders and customers; good with interpersonal relationship building
- Able to independently drive personal vehicle to vendor’s warehouse, post office, bank or other business related locations (not mandatory). Having your own transportation will be considered an asset!
- Fluent in both English and Mandarin is preferred
Responsibilities
- Maintaining a clean and organized office environment by regularly inspecting facilities and equipment for cleanliness and functionality, promptly addressing any maintenance needs
- Managing learning center MIS system and provide overall academic support
- Collaborating with the team to do printing, mailing, shipping, and logistics
- Promptly addressing inquiries via phone calls or email from our customers, providing information about logistics for learning materials and resolving any issues they may encounter
- Maintaining strong relationships with other departments by providing excellent administrative service and support, responding swiftly and professionally to any queries or concerns they may have
- Maintaining inventory records, order supplies, and manage procurement for office and academic operations
- Continuous communication and relationship with new and ongoing vendors
- IT equipment management and maintenance, including shipping, retrieval, inventorying stock, and registering employee usage
- Managing the financial system and provide comprehensive expense and financial analysis
- Assisting with various academic administration projects and performs additional duties, as needed
Preferred Qualifications
- Fluent in both English and Mandarin is preferred