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Administrative Assistant 2 / Administrative Assistant 3

Administrative Assistant 2 / Administrative Assistant 3

CompanyNorthrop Grumman
LocationEl Segundo, CA, USA
Salary$45800 – $90600
TypeFull-Time
Degrees
Experience LevelJunior, Mid Level

Requirements

  • High school diploma or GED and 2 years of experience working in a customer support or administrative assistant role (for Administrative Assistant 2)
  • High school diploma or GED and 4 years of experience working in a customer support or administrative assistant role (for Administrative Assistant 3)
  • Proficiency with MS Office tools Outlook, PowerPoint, Excel and Word (ability to open and operate)
  • Ability to obtain and maintain DoD Secret Security Clearance within a reasonable period as determined by the company to meet business needs
  • Ability to lift 25+ lbs. daily (restocking printer paper for team)
  • Ability to multitask with competing priorities

Responsibilities

  • Communicating with internal and external customers and executives, professionally representing the corporation and organization.
  • Performing normal office functions such as setting up and maintaining physical files
  • Screening calls, troubleshooting, provide solutions and transferring if necessary
  • Arranging meetings and conferences: reserving conference rooms, managing conflicting outlook calendars, creating/managing Outlook invites, coordinating meal plans if necessary
  • Collecting, organizing, and distributing mail for support team
  • Reviewing drafts and finished documents for appropriate grammatical and spelling usage
  • Proactively answering questions relating to office operations and established policies and procedures
  • Purchasing necessary supplies and maintaining inventory within allotted budget
  • Gathering, compiling and reporting on information relevant to supervisor’s assignment in a timely and accurate manner

Preferred Qualifications

  • Active DoD Secret Security Clearance
  • Experience working with travel agencies to coordinate itineraries for domestic and international travel
  • Concur Software experience (Travel/Expense Software Program)
  • Experience in planning, coordinating and overseeing catering for corporate meetings
  • Advanced experience in Microsoft Office (Word, PowerPoint, Outlook, Excel, and SharePoint)