Administrative Assistant

Administrative Assistant

Requirements

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with Concur and document management systems is a plus
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively
• Excellent verbal and written communication skills
• Ability to interact professionally with internal and external stakeholders
• Meticulous attention to detail with a focus on accuracy and quality in all tasks
• Ability to adapt to changing priorities and work effectively in a dynamic environment
• Alignment with the organization’s values and commitment to fostering a positive work culture
• Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day

Responsibilities

• Provide efficient administrative support to ensure the smooth operation of the office
• Draft agendas for meetings, attend sessions, take comprehensive notes, and produce accurate meeting minutes
• Assist new hires with company procedures, standards, and guidelines to facilitate a smooth transition into the organization
• Act as a cultural ambassador, embodying the organization’s values and promoting a positive work culture
• Ensure filing of documents for easy access and manage document control systems
• Serve as the primary point of contact for telephone inquiries, redirecting calls as necessary
• Assist in the preparation and formatting of documents, reports, and presentations
• Track project status and provide project teams with updates throughout the funding cycle
• Provide general administrative support to the project team, including coordinating travel arrangements and managing expense reports
• Attend work during normal business hours

Preferred Qualifications

• College degree preferred or certification in office administration
• Minimum of 2 years of experience in administrative support roles, preferably in a fast-paced office environment