Administrative Assistant

Administrative Assistant

Requirements

• High School Diploma or GED
• 5+ years of experience in an administrative assistant or coordinator experience
• Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
• Excellent attention to detail, time management, organization, and prioritization skills.
• Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.
• Demonstrated experience coordinating domestic and international travel
• Demonstrated verbal and written communication skills
• Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook

Responsibilities

• Proactively maintain calendars; anticipate conflicts and use diplomacy to resolve issues in advance
• Coordinate travel arrangements (ground, air, rail) and provide detailed itineraries
• Prepare and submit expense reports for review, and perform reconciliations
• Organize teleconferences, video conferences and in-person meetings and ensure all technologies needed are available and operational
• Request and prepare briefing materials for meetings in advance
• Assist with onboarding new colleagues, as requested
• Manage resources on the teams SharePoint and Teams sites
• Maintain and replenish office supplies as needed
• Manage and update distribution lists, organizational chart, key meetings document
• Lead logistics and planning of meetings and events (e.g. LT meetings/team events, Year Beginning Meeting, Town Halls etc.)
• Serve as thought partner to the leadership to enhance culture and connectivity in the organization and conduct activities in support of this
• Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure deadlines are met
• Collaborate with administrative peers on department-wide initiatives and events as needed

Preferred Qualifications

• Undergraduate degree (BS/BA) or equivalent experience preferred.
• 3-5 years of pharmaceutical industry experience preferred. Pfizer experience preferred
• Experience using applications, such as Concur, WebEx and Ariba
• Ability to take direction and work with minimal oversight