Administrative Assistant
| Company | Ohio State University – Columbus |
|---|---|
| Location | Columbus, OH, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Mid Level, Senior |
Requirements
- High School diploma or GED and 4 years of relevant experience required
- 6 years of relevant experience and Associate’s Level Degree preferred
- Proficient with Microsoft Office including Word, Excel, Outlook, Teams
- Adept at handling details
- Ability to manage event and complex meeting logistics/scheduling
- Familiarity with Windows operating system
- Experience with Qualtrics (or the technical ability to learn)
- Familiarity and comfort with Zoom
- Excellent written and verbal communication skills
- Organized, proactive, and detail-oriented
- Ability to work synergistically as a part of a team
- Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Responsibilities
- Managing individual calendars and scheduling for the Senior Associate Dean for FSA and Assistant Dean for FSA
- Managing event and large meeting scheduling for MarComm senior leadership
- Preparing travel requests and processing reimbursements for FSA leadership and MarComm staff
- Submitting and tracking spending requests across both units
- Assisting with HR-related actions and communications on behalf of the Senior Associate Dean for FSA
- Supporting the MarComm senior leadership team in coordinating HR-related processes
- Ordering and managing office supplies for both units
- Providing general office and program support to the FSA Program Manager and MarComm teams
- Assisting in tracking and monitoring expenses related to the CFAES FSA budget and related activities
- Providing back-up coverage for front desk reception and serving as a general administrative resource across both units as needed
- Creating and developing marketing materials (e.g. print, digital, social media) for programs
- Collaborating with other members of the units to review and update programming and identify new programmatic opportunities
- Creating resources and content for websites
- Helping to manage events
- Creating surveys using Qualtrics for workshop registrations and participant feedback
- Generating and organizing reports from Qualtrics surveys
- Setting up and assigning trainings through BuckeyeLearn and serving as BuckeyeLearn Liaison for CFAES.
Preferred Qualifications
- Experience with Drupal or other open-source content management framework (training will be provided regardless of experience)
- Capabilities in posting and captioning videos
- Experience with Adobe content creation products