Administrative Assistant
| Company | Parsons |
|---|---|
| Location | Oakville, ON, Canada |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Associate’s |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- A College Diploma in office administration or a combination of education and industry experience
- Excellent oral and written communication skills
- Positive team player attitude and ability to work with tight deadlines
- Proficiency in working Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) as well as SharePoint and OneDrive
- High level of autonomy with great attention to detail and ability to take initiative and handle sensitive information
- Valid drivers license and the ability to travel to various project/field offices in Southern Ontario
Responsibilities
- Manage day to day needs of field offices across Southern Ontario, including oversight of leases, coordinating monthly charges, ordering office supplies, and conducting safety inspections.
- Prepare purchase orders for subconsultants.
- Take a key role in supporting safety initiatives and compliance such as conducting office inspections and maintaining/tracking training records of field staff.
- Support monthly invoice reporting and preparation.
- Keeping accurate and updated files relating to field staff and field office contact information.
- Business development support, including preparation of proposals and resumes.
- Manage field equipment such as levels and testers, and ensuring calibration records are up to date.
- Sample delivery of asphalt and granular samples to laboratories.
- General administrative support to field staff.
- Performs other responsibilities associated with this position as may be appropriate.
Preferred Qualifications
-
No preferred qualifications provided.