Administrative Assistant

Administrative Assistant

Requirements

• 3 plus years of relevant experience
• Ability to maintain utmost confidentiality
• Proficient with Zoom and MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word, SharePoint
• Excellent communication and interpersonal skills
• Ability to multi-task and handle multiple responsibilities
• Motivation to work in a team oriented and fast-paced environment
• Team-player with a positive attitude
• Self-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgency
• Eagerness to learn and solid work ethic

Responsibilities

• Support various professionals/teams with regards to organizing meetings, travel plans, expense reports and assisting with other projects and administrative duties as requested.
• Manage multiple calendars, schedule meetings and appointments, and use good judgment to discern what needs to be prioritized so that calendars are consistently up to date.
• Book and track travel according to the needs and preferences of each leader.
• Provide support and assistance in the preparation of general correspondence, presentations, agendas, meeting notes and reports; assist with document editing and formatting to prepare for professional delivery (e.g. PowerPoint presentations, flyers).
• Pre-register guests, book conference rooms, and arrange catering and AV requirements for major meetings
• Correspond appropriately with various leaders and their teams, both within the GA organization and with external stakeholders.
• Event Planning: Provide support for department events, including Town Halls, offsites and events to be determined, including and not limited to:
• Securing conference room(s) and/or venues, hotels, etc.
• Coordinate with dedicated Meetings & Events department as appropriate.
• Sourcing and scheduling vendors.
• Assist with conference room set up.
• Communicating with office regarding high-touch visitors / meetings.
• Working with IT to coordinate AV support
• Assist with special projects and additional functions as requested.

Preferred Qualifications

No preferred qualifications provided.