Admin Asst/Director

Must be eighteen years of age or older.
Must be legally permitted to work in the United States.
Provides primary support to a specific supervisor and/or department.
Typically has frequent contacts outside the workgroup.
Typically assignments follow existing routines or instructions.
Typically considers among a few options and past practice when solving problems.
Typically, guidance is always available and prior permission is required before changing work methods.
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
Minimum of 2 years of work experience.

Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor’s/department’s calendar.
Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director’s email and voicemail correspondence to maintain adequate and timely communication.
Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.

PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills.
Skills in operating office equipment (e.g., fax, copier, phone, etc.)