Accounts Payable Processor/Vendor Maintenance

1-2 years of relevant experience in data processing, billing, accounts payable, and/or vendor management
Strong data entry, communication skills, and attention to detail/accuracy
Proficiency with Microsoft Office: Word, Excel, and Outlook required
Self-starter with the ability to adapt in an ever-changing, fast-paced, high-growth environment
Excellent organizational and record-keeping abilities
Critical thinking skills, including solid problem-solving, analysis, and decision-making
Must be detail-oriented with the ability to exercise independent judgment
Ability to work effectively with sensitive and confidential materials
Excellent communication skills (oral, written, presentation)
Effectively provides and accepts balanced feedback
Manages own time, sets priorities on workload
Self-motivated and a self-starter with the ability to work independently with limited supervision
Ability to work a hybrid remote/in-office schedule as determined by the department’s needs

Create and maintain vendor profiles in internal systems based on received documentation
Review vendor documentation to ensure completeness, accuracy, and compliance with internal policies and external regulations
Ensure proper classification and storage of vendor data to maintain audit readiness and data integrity
Data entry processing of vendor invoices and payment requests for items such as capital asset purchases, advertising, consultant payments, contract payments, tax payments, check requests, domestic and international wire transfers
Perform detailed reviews/audits of all documentation supporting payments to be processed in accordance with Company policies and procedures, including matching invoices to purchase orders and verifying approval signatures against current authorization lists and dollar limits
Ensure that invoices and other payment requests are accurately entered and imaged into the processing system
Review the type of purchase for appropriate tax liability
Partner with procurement to resolve purchase order/invoice matching issues and pricing discrepancies by proactively contacting the appropriate company representative and/or the vendor
Research and resolve inquiries related to invoices and scheduled payments
Respond via email and phone to vendor inquiries
Provide ongoing support and internal customer service to business partners

Experience with an Imaging and approval-based hierarchy and accounting systems is a plus
Exposure to non-US vendor invoices with foreign currency processing is a plus