Accounting Technician

Accounting Technician

Requirements

• High School graduation or GED.
• Four years of experience in governmental or commercial accounting or higher-level position or equivalent area of complexity.
• Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Word, and Microsoft Outlook.
• Excellent problem-solving skills.
• Excellent written, verbal, and interpersonal communication and customer service skills.
• Demonstrated ability to take initiative and work both independently and as a team member without day-to-day supervision.
• Ability to multi-task and to prioritize.
• Demonstrated ability to work under pressure of deadlines, while maintaining a high level of accuracy and attention to detail.
• Excellent organizational skills.
• Professional demeanor.

Responsibilities

• Process invoice voucher (VP1) documents, using a 3-way match process between invoice, packing slip/receipt, and PointPlus system to ensure prompt payment to vendors with minimal errors. Apply applicable rules, regulations, and policies to ensure financial transactions are consistent with University and departmental policies.
• Process vouchers and official occasion payments in DEFINE (VP2, VPE documents) with appropriate documentation ensuring prompt payment to vendors with minimal errors. Apply applicable rules, regulations, and policies to ensure financial transactions are consistent with university and departmental policies.
• Properly code all Procard vouchers in DEFINE (VP7 documents) and process within allotted time with minimal errors to ensure prompt reconciliation to department accounts. Work with credit card holders to resolve discrepancies with supporting documentation.
• Provide consistent, timely, and reliable communication via email to university client departments and vendors. Resolve invoicing issues with vendors professionally and in a timely manner.
• Post cost information to FAMIS immediately after processing electronic vouchers to ensure prompt and accurate billings to clients. Process correcting vouchers in DEFINE (VT6 documents) between accounts with authorized approval and within allotted time.
• Reconcile and process eShip Global vouchers (VP9) and journal entries (VT6) with minimal errors, as assigned.
• Create and update written procedures, as necessary, for primary tasks. Maintain electronic records in accordance with UT Austin record retention policies. Maintain assigned invoices within the BFS Invoice Tracker system. Act as backup for coworkers when needed.
• Other related tasks as assigned.

Preferred Qualifications

• Bachelor’s degree in accounting, business or related field.
• UT Austin experience desired, with proficiency in DEFINE. Familiar with UT Austin vouchering and accounting policies and procedures.
• Experience processing web-based documents.
• Experience with electronic accounting and work management systems.
• Demonstrated proficiency in gathering, analyzing, presenting financial data, and making recommendations.
• Experience with accounts receivable and cash handling.