Accounting Specialist

Accounting Specialist

Requirements

• High school diploma or equivalent
• One year experience in an accounting clerical, front office, or reservations position or similar
• Ability to speak fluent English
• Reading abilities for invoices and work materials
• Mathematical skills for performing calculations and reconciling account balances

Responsibilities

• Summarize and post data to journals, ledgers and other accounting records; total and balance accounts; reconcile bank accounts; check and verify records
• Handle guest and client inquiries in a professional and timely manner
• Follow up on guest billing inquiries with management of appropriate departments
• Obtain approvals from department heads on invoices to be paid; make proper accounting entries in ledger; reconcile discrepancies with vendors; prepare transmittal of invoices for payment by CMH Accounting
• Prepare and monitor monthly aging of accounts; prepare statements and collection letters for delinquent accounts; make phone calls to collect accounts excessively overdue
• Approve and process direct billing requests; prepare all bills and mail invoice statements as outlined per Internal Audit Standard; research and investigate all credit card disputes; make proper adjustments/charge backs as needed; balance and prepare all credit card transmittals; ensure credit card reconciliations are prepared, balanced and discrepancies are resolved
• Maintain files of all accounting-related and/or audit documentation; may assist with clerical duties such as typing or phone coverage
• Prepare or assist in the preparation of daily bank deposits; maintain the hotel’s funds to ensure that funds are of adequate amount, kept safely and properly accounted for; provide all daily change requirements; issue banks to cashiers and conduct periodic audits of banks as needed; report over/short discrepancies as per Internal Audit Standards
• Reconcile banquet cash bar sales with tickets issued
• Prepare and submit all food invoices with proper coding and signatures
• Responsible for maintenance of normal and routine controls to ensure reasonable protection of company assets
• Promote teamwork and quality service through daily communication and coordination with other departments
• Attend all mandatory meetings as required
• May assist in various purchasing functions to include preparation of manual cheques for emergency purchases, new vendor set ups, closing orders in Adaco system
• May perform additional accounting-related duties such as transferring a balanced edt each day, ensuring compliance with Internal Control Questionnaires, ensuring timely and proper payment of employees and reconciling time records to payroll, etc.
• May maintain purchase order system integrity or monitor/track other financial control procedures or systems
• May assist with other duties as needed or requested

Preferred Qualifications

No preferred qualifications provided.